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APA Writing & Citing Guide

APA examples provided are not exhaustive. Students must seek assistance from the Writing Centre and/or their Professor for specific or problematic references. The library is not responsible for errors, omissions or problems of interpretation. Last Updated

APA 6th Edition

This guide is representative of the 6th edition Publication Manual of APA.

Effective October 1, 2019.

Getting Started

  • Author/Creator written in format Lastname, FirstInitial. SecondInitial.  eg. John Andrew Smith would be Smith, J. A. 
  • Date
  • Title
  • Publication name AND name of article
  • Volume / issue number
  • Day (if available), Month and year of publication
  • Page numbers of the article

See "where do I find" section for how to find the author, date, title and publication information 

Something is missing

Something is missing

What to do if information (such as date or author) is missing for your APA citation.

Something is missing

Where do I find

Where do I find?

Learn how to find the author, date, title and publication information.

Where do I find ...?

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Journal Articles

Reference page entry:

Walters, G., & Contri, D. (1998, December). Outcome expectancies for gambling: Empirical modeling of a memory network in federal prison inmates. Journal of Gambling Studies, 14(2), 173 -191.

In-text citation:

(Walters & Contri, 1998)

Magazine or Trade Publication Articles

Reference page entry:

Badelt, B. (2014, January/February). A neighborhood remembered. Canadian Geographic, 134 (1), 26.  

In-text citation:

(Badelt, 2014)

Newspaper Articles

Reference page entry:

Matys, F. (2014, April 10). Bid for higher library fees a mistake: Spears. Orillia Today, p. 10.

In-text citation:

(Matys, 2014)

Dealing with multiple authors

When a source has only one author, prepare your reference list entry by typing the author's name in the format Lastname, Initials.

Convert the author's name into the format Lastname, Initials and use as the first part of your reference page entry.

In this example, your reference page entry would start with the author's names in this format:

Schneider-Mayerson, M.

Your in-text citation for one author is quite simple:

(Schneider-Mayerson, 2013)

If your source has two authors, format the authors' names (Lastname, Initials) and include with an & in between.

If your source has two authors, include both names with a & in between

Your reference page entry will start with:

Schöpfel, J. & Leduc, C.

In-text citation:

(Schöpfel & Leduc, 2012)

If your source has 3 to 5 authors, format the authors' names as shown (Lastname, Initials), and insert all authors' names before the date, including an "&" before the last author:

An example of 3 to 5 authors in MultiSearch.  Remember to change the author's names into the correct APA format.

In this example, your reference page entry would start with the authors' names in this format:

Bush, A.A., Nipperess, D.A., Duursma, D.E., Theischinger, G., Turak, E. & Hughes, L.

If you have 3-5 authors: the first time you use an in-text citation, include all authors' last names.

(Bush, Nipperess, Duursma, Theischinger, Turak & Hughes, 2014)

In the next or any other instances, use only the first author's last name and add "et al.", with the date:

(Bush et al., 2014)

If you have 6 or more authors, use only the first author's last name and add "et al." with the date when writing your in-text ctiation:

(Bush et al., 2014)

If your source has more than 8 authors, include the first six authors' names in the correct format (Lastname, Initials), then add a ... and include the last author's name.

For sources with more than 7 authors, include the first six authors and the very last author

In this example, the reference page entry authors' names would look like this:

Ngongo, P.B., Priddy, F., Park, H., Becker, J. Bender, B., Fast, P., ... Mebrahtu, T.

TIP: You may need to click on the article title (as above) to see all authors' names and retrieve the last author for your reference page entry.

In-text citation:

(Ngongo et al., 2012)

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