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APA (7th ed.) Citing Guide: Data Sets, Software & Tests

APA 7th Edition

This guide is representative of the 7th edition Publication Manual of APA and focuses on a student paper structure.

APA examples are not exhaustive and focus on referencing and citations. Assistance from your professor and/or Writing Centre is suggested for clarification.

Users are responsible for interpretation of APA style guidelines and to seek further assistance when necessary.

Effective September 2020.

Mobile app - Whole app

There are two things to consider when using mobile app as an information source, are you referencing the whole app or a piece of information.

Follow this format for the whole app. 

Sample format:

Author, A. A. or Name of Group. (Date). Title of work (Version number) [Mobile app].  Publisher. http://xxxxx

Reference list entry:

Farlex, Inc. (2019). Medical dictionary by Farlex (Version 3.1) [Mobile app]. App Store.

Artificical Intelligence (AI) Tools (ChatGPT and others) (Revised September 26, 2023)

Confirm with your professor if you are allowed to use an AI generator as part of your assignment and follow any specific directions they may give.

Sample format:

Company that developed the AI generator. (Date of inquiry). [Description of prompt] [Prompt]. In Name of AI Generator (Version number or date used)[Type of AI generator]. shareable URL to conversation

Reference list entry:

OpenAI. (2023, September 25). [Create a list of major attractions suitable for children under 13 years of age in Toronto, Ontario] [Prompt]. In ChatGPT (GPT 3.5) [Large language model].

Note: This example follows a similar APA format for a chapter in a book. Your prompt is within square brackets followed by "[Prompt]" to describe that it was your prompt. Square brackets indicate that you are creating the prompt title. Precede the AI generator name with "In". Either a version number or the date you used the AI generator is used in the second half of the entry. Types of AI generator could be large language mode, image generator, or others. Most AI generators now create a shareable link to the conversation. Professors may still request transcripts or appendices of AI generator interactions. Your professor may identify that the version number/date used and the type of AI generator are optional in the reference list entry. Confirm with your professor as standardization for referencing is a work in progress.

Data Sets

Reference list entry:

Statistics Canada. (2020, July 14). Table 18-10-0204-01 Electric power selling price index monthly [Data table].

City of Toronto. (2020, March 16). About wellbeing youth - legal justice support [Data set].  

See Publication Manual Section 10.9 and APA Style. Not all Statistics Canada tables have a DOI. If this is the case, provide the URL to the table.

Data Sets (Vividata example)

Vividata collects consumer information through surveys. Users use the data visualization software, Dapresy, to generate tables.


Vividata generated table

Image Source: Vividata. (2020). [Demographics by generation/age and personally watch Disney channel] [Data set].

Reference List Entry:

Vividata. (2020). [Demographics by generation/age and personally watch Disney channel] [Data set].

Note: The title is in square brackets as you need to create a title for the data you've generated. To describe the item, "Data set" is added and is also in square brackets. The generated data will probably be presented in your paper or presentation as a table or as a graphic. Follow the Tables and Figures recommendations for in-text citations.

In-Text Citation

For all of the examples above, the in-text citation follows the same format unless noted with the example. Refer to the Publication Manual, Section 8.17 for explanation with multiple authors.

Parenthetical citation format: (last name of author(s), year)

e.g. (Farlex, 2019)

e.g. (Statistics Canada, 2020)

Narrative citation format: include the author's or authors' names in the sentence, with the date in brackets

e.g. Farlex (2019) wrote...

e.g. Statistics Canada (2020) wrote...

More in-text citation information on this guide.

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